Short-Term Scientific Missions (STSMs)

Instructions for STSMs request

There is no restriction to who the applicant is (either senior professor or PhD student).
1. The applicant is responsible for obtaining the agreement of the host institution before submitting his/her application.
2. The applicant should use an on-line registration tool in order to register his request for an STSM (https://e-services.cost.eu/stsm). Afterwards the applicant will issue a formal STSM application, which has to be downloaded and sent electronically (by email as attachment) together with a CV, workplan, list of publications, etc to:

  • the future host institution of the STSM
  • the MC Chair

3. After the approval of the proposed STSM, the applicant will receive from the Grant Holder a Grant Letter, in which the applicant will be informed about:

  • the approval of the STSM
  • the level of the financial grant given
  • STSM: Financial support 

    NEW rules for calculating the STSM grant can be found in COST Vademecum (Part 1) - page 33.

STSM implementation

After completion of the STSM
1. The grantee is required to submit to the host institution and MC Chair a short scientific report on the visit within 4 weeks after his/her stay, with the following information:

  • purpose of the STSM, description of the work carried out, description of the main results obtained, future collaboration with home institution (if applicable), foreseen publications/articles resulting from the STSM (if applicable), confirmation of the host institution of the successful execution of the STSM.

2. After the MC Chair will approve the scientific report, the payment of the fixed grant will be executed directly to the grantee or the host institution as required in the application


If you need any help or further information, please don't hesitate to contact Prof. George Loudos, MC Chair or Theodora Christopoulou.